EXPLORATORY NOTICE FOR THE ACQUISITION OF DISPLAY OF INTEREST IN PARTICIPATING TO THE NEGOTIATION PROCESS EX D.M. 192/2017 AND D.M. 32/2024, IN RESPECT OF THE GENERAL PRINCIPLES OF LEGISLATIVE DECREE 31 MARCH 2023 N. 36 (Codice degli Appalti), BELOW EU THRESHOLD, FOR THE APPOINTMENT OF A CONTRACTOR FOR FACILITY MANAGEMENT FOR THE COMPOUND OF THE EMBASSY OF ITALY IN NEW DELHI (CHANCERY AND RESIDENCE) FOR THE TWO YEARS FROM 01/02/2027 TO 31/01/2029

EXPLORATORY NOTICE FOR THE ACQUISITION OF DISPLAY OF INTEREST IN PARTICIPATING TO THE NEGOTIATION PROCESS EX D.M. 192/2017 AND D.M. 32/2024, IN RESPECT OF THE GENERAL PRINCIPLES OF LEGISLATIVE DECREE 31 MARCH 2023 N. 36 (Codice degli Appalti), BELOW EU THRESHOLD, FOR THE APPOINTMENT OF A CONTRACTOR FOR FACILITY MANAGEMENT FOR THE COMPOUND OF THE EMBASSY OF ITALY IN NEW DELHI (CHANCERY AND RESIDENCE) FOR THE TWO YEARS FROM 01/02/2027 TO 31/01/2029, THAT SHOULD INCLUDE THE FOLLOWING:

The maintenance of the diplomatic compound includes:

Air-conditioning plant and 45 air conditioning units
Generator
Water and drainage system
Electrical and special installations
Lighting installations
Indoor air quality monitoring
Maintenance Painting
Swimming Pool maintenance

The list is non-exhaustive.

The maintenance contract should be organized with:

1 Supervisor from 09.00 hrs to 17.30 hrs
1 A.C. Mechanics from 08.00 hrs to 16.30 hrs
1 A.C. Mechanics from 20.00 hrs to 08.00 hrs
1 Electrician from 11.30 hrs to 20.00 hrs
1 Electrician from 20.00 hrs to 08.00 hrs
1 Plumber from 09.00 hrs to 17.30 hrs
1 Handy-man from 08.00 hrs to 16.30 hrs

n.1 Painter On request

The service will be assured 24/7 for 365 days including public holidays and weekends

During the Sunday, Indian national holidays, other and possible holidays the staff, present at compound will be:

Morning and afternoon shifts

1 Electrician from 08.00 hrs to 20.00 hrs
1 Handy-man from 09.00 hrs to 17.30 hrs

Night emergency duty

1 Electrician/AC Operator from 20.00 hrs to 08.00 hrs

In addition to the above, the interested company will provide 1 person in charge to manage the maintenance services at the Italian Embassy who will attend or will be available in case of emergency (alerted by the Embassy). He will provide the schedules and reports and will inspect the services.

The proactive care and preventive activity, regarding overall maintenance also including the A.C. plant, generator and swimming pool plant, is in charge to the Contractor except for extraordinary repair and maintenance, which will be carried out by specialized Company. Any work that requires a specialist worker will be organized by the Embassy, after specific input of the Maintenance Company.

The Contractor will be the sole responsible for any injuries or damages occurred to people or things belonging to the Embassy or a third party that may arise out of negligence in connection with the abovementioned maintenance contract;

The Contractor will provide all safety equipment, uniforms, safety shoes and helmets to all workers.

The Contractor has to cooperate and give assistance to any other Company that is requested to work in the Compound for any job, event, maintenance etc. etc.

The Contractor shall provide medical and accident insurance for its personnel. The Contractor will be the sole responsible for death or any injuries occurred to his personnel while performing the abovementioned maintenance contract and the Embassy should not be held liable in case of those events. The safety rules shall be EU standard; in case of negligence, penalties and/or contract termination may apply;